Central Belt Scottish Huddle

From: Mar 05, 2025 @ 10:00 AM
To: Mar 05, 2025 @ 4:30 PM

Location: Glasgow
Address: Radisson Blu Hotel, Glasgow 301 Argyle Street, Glasgow, G2 8DL

Our Scottish Network Huddle is for Global Mobility professionals to get together and discuss current hot topics, share challenges and solutions and gain an understanding of broader market practice.

The local time of the event is 10:00 - 16:30 GMT

Why you should attend

The aim of the day is to work collaboratively with your peers to overcome the challenges keeping you awake and get answers to the burning questions causing you angst. As the day’s agenda is built around what the attendees want to cover, and what Expat Academy are hearing from our community, the conversations we'll have are guaranteed to be of immediate benefit to you and your team.

The day is an opportunity to listen and learn from other Global Mobility professionals, the Expat Academy team and our technical partners.

Who should attend

Expat Academy Members & In-House Global Mobility professionals in or with a responsibility in the Scotland region

If you are not an Expat Academy member and would like to find out more please contact tony@expat-academy.com

What will be covered

small roundtable sessions to discuss current issues
feedback from other tables to learn from wider experiences
corporate updates from members on their latest challenges and projects
Interactive table sessions looking at current hot topics in GM
mix, mingle and chat during regular breaks & over lunch
networking drinks bring the day to a close

Agenda

Day 1

Networking and Refreshments
09:30 - 10:00

Arrive from 9:30 am to register and gain access to the Huddle to meet fellow Global Mobility professionals and enjoy some morning refreshments.

Welcome and Introduction
10:00 - 10:15

Enjoy a warm welcome from the Expat Academy team. We will run you through the agenda and facilitate networking on your tables with our icebreaker!

The New Employee Experience
10:15 - 11:15

Join fellow mobility leaders to explore how employee expectations are reshaping our programmes. From generational shifts to mental health support, we'll discuss practical ways to balance flexibility with fairness in today's hybrid world. Share your experiences in building community and supporting wellbeing across borders while maintaining programme integrity.

Networking Break
11:15 - 11:45

Corporate Updates and Hot Potatoes
11:45 - 12:45

Corporate Updates

Listen to a selection of our amazing members who will be sharing what's happening in their GM functions and sharing their successes and challenges. The wonderful Natalia Silveira will be giving us an insight into what the GM team at Thoughtworks have been up to!

Hot Potatoes

Come prepared to discuss what you have been dealing with or will be dealing with, and/or what hot potatoes you want off your plate. It's a safe space to share, collaborate and help each other move forward.

Lunch
12:45 - 13:45

Getting Technical
13:45 - 14:45

This Tax and Immigration session focuses on the critical aspects of employers' year-end reporting for 2025, emphasizing the complexities of Short-Term Business Visitor (Appendix 4) and Annual PAYE Scheme (Appendix 8) reporting. We will learn about navigating HMRC's stringent data reporting requirements, key submission deadlines, and potential penalties for inaccurate or late submissions. The session will provide insights into managing globally mobile workforce reporting, including tracking visitor origins, visit purposes, data quality, branch structures, and special rules for Non-Resident Directors. Additionally, the agenda covers the UK's new pre-travel authorization scheme, highlighting the latest immigration rule changes and essential business travel restrictions for short-term business visitors.

Networking Break
14:45 - 15:15

A Risky Business
15:15 - 16:00

Join your peers for a candid discussion about protecting mobile employees in our unpredictable world. Share your emergency response experiences and hear how other companies handle crises - from natural disasters and personal crises to geopolitical tensions. Bring your challenges and success stories as we explore practical approaches to building more resilient mobility programs.

Perspective Playground
16:00 - 16:45

Get ready to have your perspectives stretched and assumptions challenged in this interactive Huddle session! We’ll tackle the dilemma of whether GM needs to evolve to meet new expectations, or whether it should stick to standard policy! You’ll challenge fellow attendees in an avantgarde format that pushes us out of conventional thinking through spirited exchanges to strengthen your critical thinking. The session will leave you with new perspectives regarding GM’s toughest trade-offs. Join us as we dispel one-track notions and advance as strategic, whole-minded mobility leaders!

Wrap Up & Networking Drinks
16:45 - 17:00

Join us for some drinks and networking.

Testimonials

Expat Academy has proved to be a valuable resource for me and my (one other!) team member - so much so, that each time I've worked in-house I've rejoined expat academy (I first joined them in 2012, I think!) . Although I've worked in the Global Mobility sphere for many years, I always come away with at least one nugget of new information or food for thought at every session I attend, whether that's a 'huddle' session or the conference or colloquium events. It's a really valuable space for me to connect with other Global Mobility leaders too, as I'm the only person responsible for Global Mobility in my business - networking and sharing experiences, I find, helps me to formulate my strategy for my business.

My new hire (to expand my team to 2!) also found it really helpful. She was completely new to global mobility and expat academy sessions have supported her through her learning journey and to understand what this niche area is all about! She's also begun to network with others at her level and so it provides a support network for her too. She's also been able to engage with GMPD as a sister endeavour to Expat Academy and has found the two together to complete the picture for her.

I'd highly recommend membership at whatever stage of your career!

Helen Harfield

I started working with Expat Academy in my role as Head of Global Mobility at Arup when I first came to the UK in 2015. I was amazed by the value of this membership. As well as offering the perfect networking platform and dozens of free training courses the membership gives access to their 'Vault' which contains every kind of policy template, assignment letter etc, ever written which you are free to use, copy and get inspired by. The team working at the Expat Academy have years of experience in different Global Mobility roles. I highly recommend a membership for you and your team.

Mark Derksen

No matter how well you think you have mobility covered someone in the room will have looked at it from an angle that you haven’t – sometimes, just sometimes, that fresh perspective is priceless. You can't ask for more than this. I’ve been to many networking events in my career and the level of sharing in this group is off the chart!

James Watts

It’s always valuable to keep on top of new trends but the networking part where you can share practices is also something I find incredibly useful,

Ariane deWilde

I often referred to the benchmarking tool in the first months of my new role. There is a wealth of knowledge on all Global Mobility topics. When the topic I was researching was not previously discussed I posted a question out to the network. The network responses were very helpful and reassured me I was on the right track. I recommend to all GM professionals to refer to the benchmarking tool when managing first time or complicated queries regarding international mobility.

Lindsay Clark

What a fantastic day! It was really interesting to hear about the challenges that other organisations are currently facing, and also reassuring to know that we are not alone in our struggles. I found the round the world updates really useful and it resonated with me that although we might be in different locations, our struggles are similar!

Kate Low

An ideal opportunity to look externally and gain insight into other organisation's GM agenda. To be able to bring business related challenges to discuss with like-minded people and professional experts is priceless.

Donna Casement

Being able to share best practice with other Global Mobility professionals is key - why re-invent the wheel when it’s already there. Insight into compliance is much appreciated and helpful. Thank you for the opportunity to participate!

Ditte Riis

I found this an incredible reminder of how important culture is and how it can be influenced by DE&I. Overall, I think it’s great that we got to hear about tips that the experts used to help not only implement, but the continuation, and the positive impact of DE&I.

I would love to hear additional things that can be done at little to no cost!

Kaitlin Moore